OWG - Subletting of garage spaces

[Anthony Stafford]

Dear all, 
Experience gained over the years we have occupied our flat in the building makes us very wary as it has been used by people not residents whose interests are not the same as the occupants and these people are hard to control. Firstly once they have access to the garage their movements in the building are uncontrollable and they have no loyalty to our community and they can sublet their space.
Kind regards
Anthony

Sent from my iPad

> On 14 Jan 2019, at 12:38, Peter Rose <mrpdrose at gmail.com> wrote:
> 
> I agree Anna, and none of what I propose will happen quickly. General security is a priority, I just wish to open the discussion not to try to make it a priority!
> 
> Please read my points below with the understanding that the rest of the building will be secured.
> 
> Peter.
> 
> Peter Rose
> mrpdrose at gmail.com
> 
> 
>> On 14 Jan 2019, at 12:35, Anna Cury <anna_cury at yahoo.com> wrote:
>> 
>> Hi Peter 
>> 
>> I am personally against subletting parking spaces before we reset fobs and garage remotes and put proper controls in place. once that is done we could discuss this again
>> 
>> I think we need to do the resets ASAP since I have checked and proper controls aren’t in place when giving away fins and remotes for many years.
>> 
>> Regards 
>> Anna 
>> 
>> Sent from my iPhone
>> 
>>> On 14 Jan 2019, at 12:15, Peter Rose <mrpdrose at gmail.com> wrote:
>>> 
>>> 
>>> 
>>> Dear team,
>>> 
>>> As you are aware the subletting of garage spaces seems to continue. We have been made aware of this over and over again but I believe we therefore need to make a decision on the mater at the meeting on the 21st. I think that there are two specific questions which we need to vote on:
>>> 
>>> Do we wish to allow it or not? Factors to consider are: Security risk - is it high? What can we do to minimise it? Are we insured? How can we ‘police’ it? Can we make any revenue from it?
>>> 
>>> 
>>> If we decide to allow it we must notify the building’s insurers with a possible increase in our premium. We must also form some type of register of vehicle owners and ask that the registered owner provides a copy of their V5C and Passport. We could then issue a permit for an allocated space. The Management could then charge an annual ‘admin fee’ as a way to bring in some income.
>>> 
>>> If we decide to ban it completely then we must start a system where every car is registered and issued a permit. We could ask each owner to provide a copy of their V5C as above, so we can validate they are indeed a resident in the building. Do we allow resident’s to grant access to family? If so, how far removed? What about ‘friends’? I think we would find a few people using this loophole, but is it unreasonable to ban it for genuine friends? What about visitors? Again, how will it be enforced?
>>> 
>>> 
>>> My personal feeling is this:
>>> 
>>> I believe that car ownership is in decline, especially in such a central location such as ours. Therefore the garage space will become increasingly underused in the coming decade. I don not believe that there is a security risk as long as we keep a thorough and updated record of the owner of each car to ensure they are the true registered keeper, we verify this against a passport, and confirm that the vehicle is insured. We can then get them to sign the register and an agreement specifying the privileges of using the space and that in the event of failing to respect the requirements set out they will indefinitely loose their right an privilege and we retain the right to forcibly remove the vehicle from our premises.
>>> 
>>> Secure parking is a valuable commodity. My guess is that such a parking space could be rented for £150-200 per month. This is an income of roughly £2,000 per year to the individual. We could gain some share of the income from the subletting of spaces which could contribute a potentially not insignificant amount to our funds. I think it would not be unreasonable to apply a fee of about £500 to the owner of the space leaving roughly £1,500 to the individual. This can be used to fund ongoing security system upgrades, gate maintenance, etc. In fact, it could cover the costs completely. My guess is that with this formally allowed we could see anything from 5-15 spaces being let out gaining us an income of £2,500-7,500 per year.
>>> 
>>> There is another potential gain which would be to install electrical charging to a number of spaces (already under investigation for residents) perhaps the premium for a secure underground parking with charging facilities will allow much higher charges and could help us fund the installation of electrical charging points.
>>> 
>>> There is an added advantage that the garage will be used more regularly making it less of a quiet part of the building, potentially increasing security down there.
>>> 
>>> I can appreciate how individuals would be happy to legitimately have the option of renting out spaces even if a percentage of that would go to the management company. Any income for minimum effort (it would be managed by us) is better than no income at all.
>>> 
>>> To summarise, my personal feeling is that the benefits outweigh the risk if we were to allow it. It takes place anyway and it is currently very difficult to enforce. With a formal system in place we can greatly minimise the risk and increase income.
>>> 
>>> I know that I have put a lot of information here, and I hope I have made it clear. Please have a think about this and I propose to add it to the agenda for the next Board Meeting.
>>> 
>>> Kind regards,
>>> 
>>> Peter.
>>> 
>>> Peter Rose
>>> mrpdrose at gmail.com
>>> 
>>> 
> 
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