FW: One Warrington Gardens URN Ref - Weekly Update 19.09.2024

Thu Sep 19 12:16:20 BST 2024

Good afternoon everyone,
Please find below the weekly update from the project coordinator who is dealing with the building cladding.
Kind regards,
Lynette

Dear All,

As part of our role as project coordinator, we will send out weekly updates to the applicant to advise where we are in the process and what happens next.

Any actions that need to be completed are highlighted in red.

Application Submission Status
The application to the Building Safety Fund has numerous stages, which are outlined below.  Please refer to the below explanations in order to identify where we are in the process and what will happen next.

  1.  Eligibility

This is the initial stage and involves completing the initial eligibility submission, we are required to answer a 70 point online application.  These responses have been collated and confirmed as correct with the board and have been uploaded to the eligibility portal along with supporting documents, including the FRAEW, images of the building and confirmation of the height of the building.  Eligibility has been confirmed and we have been granted access to the DLUHC portal allowing us to make an application for funding.

  1.  Stage 1 - legal due diligence

This involves submitting details of the building, the lease, and the legal set up to establish whether the building is eligible legally to receive funding.   Stage 1 approval has been confirmed and this section is complete.  We are now waiting for the letter confirming the approval.

  1.  Pre-tender support

In order to carry out a full contract tender submission (as required by the BSF), we will apply for advance funding, known as pre-tender support or PTS.  The applicant is required to submit an estimate of costs for the project and advise the BSF how much money we will need now to progress the project to final approval.   There have recently been changes within the BSF as to how PTS is calculated and as such the requirements for this stage may well change in the coming weeks.

Holly has confirmed that the PTS has been awarded in the amount of £340,170 including VAT. In order to receive the payment, we need the GLA to set up an account, I have chased the GLA to find out where there are in the process.  The GLA-OPS portal has been reinstated as of today.  The GLA will now progress getting the account set up.  I have confirmed with Funmi (GLA contact) that we have provided everything they need to set up the account.

We also will need to sign a PTS agreement.  This will be completed and sent to us to sign.  Funmi will be able to action this now the portal is functioning, although there may be a delay as the GLA deal with a backlog of actions.

  1.  Stage 2 application - full works and costs

As soon as the PTS funding has been received, the applicant will instruct a project manager to proceed with a competitive tender.  This will likely take 3 months at least and will provide at the end a fully itemised works programme along with project costs.  This will be submitted to the GLA and reviewed internally, along with various appointment documents and key project information.  Once the GLA are satisfied with the information they have received, the project will be passed to a cost consultant for final approval.  The cost consultant is appointed on behalf of the BSF and is the party with the full and final authority to determine the funding that will be awarded to us.

Holly has provided some template legal documents to be reviewed in advance of moving to stage 2.  The board are in the process of reviewing various quotes for legal representative and will appoint as soon as they are able.

  1.  FAB Approval

Once the GLA and cost consultant have interrogated the tender submission and stage 2 application, the project will be passed to DHLUC who will give the final approval at a Financial Approval Board meetings, which are held every fortnight.

  1.  Signing of Legal Documents

Once final FAB approval has been received, we will be provided with a set of documents which will need to be completed to allow the BSF to release funding to us.  We will work closely with solicitors at this stage to ensure that the legal documents are completed correctly.

  1.  Final accounts

At the end of the project, we will submit final accounts to the BSF and receive a final balancing payment to close out the project.

Next Steps

The following steps are to be completed in the coming week.

  1.  OWG board to appoint solicitors
  2.  Solicitor to review PTS and applicant to sign agreement
  3.  GLA to complete account set up

Advice and Guidance
If you have any queries relating to your building, please revert to your property manager in the first instance.  However, there are also government agencies and independent advice groups who are available to assist leaseholders.  Please use the links below to access these services.

Home - The Leasehold Advisory Service (lease-advice.org)<https://www.lease-advice.org/>
Leaseholder and resident information on the Cladding Safety Scheme (CSS) - GOV.UK (www.gov.uk)<https://www.gov.uk/guidance/leaseholder-and-resident-information-on-the-cladding-safety-scheme-css>
Information for leaseholders and other residents on fire safety and remediation<https://www.gov.uk/guidance/information-for-leaseholders-and-other-residents-on-fire-safety-and-remediation-of-historic-building-safety-defects>

Kind regards,

Kiara Long   BSc (hons), MIRPM, QInstPa
Consultant - Cladding Remediation Lead

email - kiara at itboxadvisory.co.uk<mailto:kiara at itboxadvisory.co.uk>
mobile - 07584 788 484
web - www.insidetheboxadvisory.co.uk<http://www.insidetheboxadvisory.co.uk/>
address - The Harley Building, 77 New Cavendish Street, London W1W 6XB

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