Out of hours service

[Glenn Pereira]

Hi,
OK, we can discuss on Monday and, in the meantime, I will ask John for his
call out rates without a retainer.
Cheers,
Glenn.

On Thu, 8 Nov 2018 at 08:26, <Bandymocatta at btinternet.com> wrote:

> I think that is an excellent idea
>
> Regards
>
> Yvonne
>
>
>
>
>
> *From:* Anna Cury <anna_cury at yahoo.com>
> *Sent:* 08 November 2018 08:13
> *To:* Bandymocatta at btinternet.com
> *Cc:* Glenn Pereira <glennpereira at gmail.com>; Delia Covezzi <
> deliacovezzi at gmail.com>; Peter Rose <mrpdrose at gmail.com>; Anthony
> Stafford <astafford011 at gmail.com>; Nanni Fabris <fabris38 at yahoo.co.uk>;
> family at fabris.co.uk
> *Subject:* Re: Out of hours service
>
>
>
> Good morning
>
>
>
> I think we urgently need an out of hours service, what if we don’t do
> retainer and increase the call out charge
>
>
>
> And John invoices us if he comes around ?
>
>
>
> regards
>
> Anna
>
>
>
> Sent from my iPhone
>
>
> On 7 Nov 2018, at 18:55, <Bandymocatta at btinternet.com> <
> Bandymocatta at btinternet.com> wrote:
>
> Hi All,
>
>
>
> First of all I asked Bernard’s opinion on the lawyer’s proposed fee last
> week and he said, for this kind of contract, it was reasonable!  There is
> quite a bit of work in examining all clauses.
>
>
>
> Secondly it is risky to embark on a contract we draw up ourselves – for
> exactly the same reasons
>
>
>
> I am not at all sure we want to be bound up in a signed contract until we
> explore other possibilities, especially as John is obliging enough to come
> out on an ad-hoc basis.  We don’t want to be tied up and then find we can’t
> get out of it.  For this reason I also feel we shouldn’t need a retainer.
> Unless his modus has changed, he travels quite a bit and he is also
> entitled to a night off!  Will he have other staff who are as familiar with
> the building as he? (Sorry to be negative about this)
>
>
>
> His fee structure seems reasonable.
>
>
>
> As mentioned previously, I have been exploring other possibilities, which
> I hope will give some answers either supporting your ideas or justifying my
> concerns.  Should know more tomorrow.
>
>
>
> Meantime I  hazard to remind you that we are all volunteers and  give our
> copious time voluntarily.  Certain previous board members even charged
> handsomely for their contracts.  This flat (19) is nothing to do with
> Bernard, but he has already given countless hours to verifying advice,
> commenting on our thoughts and generally giving unofficial legal opinion
> which has sometimes been accepted and other times rejected or ignored.  I
> remind you that he has a day job and don’t want to abuse our relationship
> or his time!  Anything he puts his name to, must consequently go through a
> firm, for professional reasons.
>
>
>
> Regards,
>
> Yvonne
>
>
>
> *From:* Glenn Pereira <glennpereira at gmail.com>
> *Sent:* 07 November 2018 14:57
> *To:* 'Anna Cury' <anna_cury at yahoo.com>; 'Delia Covezzi' <
> deliacovezzi at gmail.com>; 'Peter Rose' <mrpdrose at gmail.com>; 'Yvonne
> Mocatta' <bandymocatta at btinternet.com>
> *Cc:* 'Anthony Stafford' <astafford011 at gmail.com>; 'Nanni Fabris' <
> fabris38 at yahoo.co.uk>
> *Subject:* Out of hours service
>
>
>
> Hi Team,
>
> Anna, Delia and I had a discussion with John yesterday about handling an
> out of hours emergency service for OWG and we were all in agreement that we
> should proceed with John until end January 2019 at which time we can
> reconsider our options. John clearly knows the building inside out, lives
> locally and is happy to do this.
>
>
>
> The proposal is as follows:
>
> He will be available out of hours, therefore from 6pm weekdays, from
> 1.30pm Saturdays and on Sundays for support and anyone in the building can
> call him.
>
> He is also available during porter hours for any problem the porters
> cannot handle (eg: resetting the water pumps) and either porter, board
> member or WB19 can call him. However, he does need to come from his current
> employment location, therefore within the hour.
>
>
>
> He will charge a retainer fee of £120 a month. When called he will try to
> address the issue(s) by contacting the relevant contractor or other person
> that can solve the problem. We will therefore have to give him a list of
> all pertinent numbers.
>
>
>
> If he has to attend he will charge £45 call out fee, which covers up to
> one hour, and £40 per hour after. This will be payable by us for general
> building issues and by residents if the issue relates to individual
> flat(s).
>
> John would like a list of all residents if we can compile one.
>
>
>
> The service includes next day communication if he has to notify us, the
> porters or WB19 of anything relevant to the problem(s).
>
>
>
> John has his own cleaning company and we will agree a contract for his
> services through this company. It has liability insurance up to £10m,
> please see attached.
>
>
>
> Anna and Delia, please add to or amend the above if you think it’s not
> correct or complete.
>
> Peter, Yvonne, Anthony and Nanni: please let us know if you do not agree
> with going ahead forthwith.
>
>
>
> All of you, please feel free to mention any additional ideas, concerns, etc
>
> Provided we agree to go ahead I will draw up an agreement and I would
> appreciate if Mr Mocatta would be willing to check it from a legal
> standpoint. Yvonne, would you be so kind as to ask Bernard?
>
>
>
> Cheers,
>
> Glenn.
>
>
>
>
>
>

-- 
Glenn Pereira
The Vineyard
Clifton Hampden
Oxon OX14 3EQ

+44 (0)330 113 6325
+44 (0)7789 931990
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