Interviews

[Delia Covezzi]

Dear All,

I think it is best and crucial we discuss this matter in person at the next board meeting.

On a slight side note, please that I have been allocated two roles, secretarial and building aesthetics which includes the current interior refurbishment.

Although I am happy to overlook the aesthetics, in future we will need to pay WBM a fee to manage any such projects (E.g. building exterior). By all means, I can be the main point of call on the board if needs be (except for finance), but I don’t think it is correct for a director to have to manage such projects, for free, given the amount of time that needs to be dedicated to it. We have managing agents after all, so we can pay them to do exactly that... manage.

I also think that WBM should start attending board meetings in their entirety and, as the secretary to the company, draft the minutes. I believe this is the norm, and that Barley Chambers used to do so also.

I am hoping to have some time either tomorrow or Monday to draft the agenda for the meeting on Thursday.

Kind Regards,

Delia.

Delia Covezzi
deliacovezzi at gmail.com

> On 30 Mar 2019, at 14:40, "family at fabris.co.uk" <family at fabris.co.uk> wrote:
> 
> Glenn,
> 
> 
> 1)	Our email was addressed to you. Delia and Peter were in cc.
> Noted that you are now talking also for Delia and Peter.
> 
> 2)	In our previous emails, we were just stating facts. If we wanted to make accusations we would have objected when the minutes were edited.
> 
> 3)	At the meeting and as stated in Delia`s first draft we discussed assigning roles. You the “legal”, Peter “the tech”, Delia “secretarial”, and me and you “recruitment”. You just reminded us of this point.
> 
> Noted that you thought, after reading the minutes that:
>> This was a mistake as it suggests that Delia and Peter would not be included in the process 
> 
>> 4	So I gave Delia my feedback that, in my opinion, we agreed you and I would interview Steven Branch but Delia and Peter and I would interview other candidates.
> Despite being one of the directors in charge of the recruiting, I was never informed (before reading the revised minutes) of this agreement. Could you please remind me with whom you discussed your feedback?
> 
>> 5)	…….if you were of the opinion that the final minutes did not reflect accurately what was said, then you should say so immediately. 
> I already stated in my previous email why I did not mention my surprise immediately. 
> As in point 1) If we wanted to make accusations we would have objected when the minutes were edited.
> 
> 6)	Delia does her best and, in fact, she does a great job of reflecting as accurately as possible what we say and agree at board meetings.
> Delia does not only "her best"  but a fantastic job! Her first draft was indeed a faithful transcript of what was discussed and agreed at the board meeting. 
> 
> Thanks.
> 
> 
> 
> 
> 
> 
> 
> 
> 
> 
> 
>> On 30 Mar 2019, at 13:26, Glenn Pereira <glennpereira at gmail.com> wrote:
>> 
>> Antonella,
>>  
>> You are persisting with this discussion and I feel forced to defend our position. Please understand that I, Delia and Peter do have a lot of goodwill towards you and we want to discuss your involvement with the board at the next meeting.
>>  
>> But what are you suggesting? I think you should be careful when making accusations and circulating them.
>>  
>> In the first draft of minutes Delia had said you and I would recruit and interview. This was a mistake as it suggests that Delia and Peter would not be included in the process. So I gave Delia my feedback that, in my opinion, we agreed you and I would interview Steven Branch but Delia and Peter and I would interview other candidates.
>>  
>> Delia does her best and, in fact, she does a great job of reflecting as accurately as possible what we say and agree at board meetings. She does however rely on our feedback and, if you were of the opinion that the final minutes did not reflect accurately what was said, then you should say so immediately. 
>>  
>> I am not aware that Beatrice was a member of the board at the time of the last meeting. 
>>  
>> Cheers,
>> Glenn.
>>  
>> From: family at fabris.co.uk [mailto:family at fabris.co.uk] 
>> Sent: 30 March 2019 12:10
>> To: Glenn Pereira
>> Cc: Delia Covezzi; Peter Rose; Anna Cury; Anthony Stafford; Beatrice Fabris <3
>> Subject: Re: Interviews
>>  
>> Glenn,
>>  
>> Delia`s original and faithful version of the minutes was different. All the directors have it on record.
>>  
>> This is the revised version, made after you asked Delia to change her minutes asking her to describe my role as your “assistant”.
>>  
>> There were few eyebrows raised about such diminishing role assignment, but I personally found the matter quite amusing in its disrespect and we decided to gloss over it and “do not open a case”.
>>  
>> Thank you for remind us such an interesting story.
>>  
>> Regards
>>  
>> I am cc.ing all the board members at the time of the meeting. They also have on file  Delia`s  original minutes and the revised version with your changes.
>>  
>>  
>>> On 30 Mar 2019, at 11:49, Glenn Pereira <glennpereira at gmail.com> wrote:
>>>  
>>> Hi Antonella,
>>> It’s not just my opinion, please see below the minutes from the last board meeting at which you were present.
>>>  
>>> 12. Porter performance review & porter recruitment
>>> The residents continue to be happy with the current porterage, but the Board is aware that
>>> moving forward we ideally need to find someone who can take on some more responsibility,
>>> especially to alleviate the dependency on Anna. Glenn suggested putting something in place
>>> by May/June. Steven Branch is still a potential candidate, but we will need to interview
>>> another 2-3 candidates, which we will search for online and possibly also job centres.
>>>  
>>> Anna to send the Board a weblink for porter recruitment.
>>>  
>>> Glenn recruit candidates with the assistance of Antonella.
>>> Glenn and Delia or Peter to interview candidates.
>>>  
>>> Delia to inform Mr Branch that we will soon be officially opening for interview and will send
>>> him the job description as soon as this is finalised by the board.
>>> Possible interview date: 26 March to be finished by 18.00, or 27 March after 14.30
>>> Glenn to email the job description to all directors and directors to revert back.
>>>  
>>> So we agreed that you and I would find the candidates and I, Delia and Peter would interview them.
>>> We did also agree, maybe later, that you would be involved in the Steven Branch interview as you had not met him yet.
>>>  
>>> Anyway, please let’s stop and wait till we can discuss at the next board meeting.
>>>  
>>> Cheers,
>>> Glenn.
>>>  
>>> From: family at fabris.co.uk [mailto:family at fabris.co.uk] 
>>> Sent: 30 March 2019 11:08
>>> To: Glenn Pereira
>>> Cc: Delia Covezzi; Peter Rose
>>> Subject: Re: Interviews
>>>  
>>> Glenn,
>>>  
>>> The issue here is that you assume that we should agree with your opinion from the outset and therefore we should act accordingly.
>>>  
>>> This is also why we keep having the same discussion.
>>>  
>>> We are also looking forward to constructing a board that can meet regularly, make decisions and take on roles and responsibilities. 
>>>  
>>> Regards
>>>  
>>> 
>>> 
>>> 
>>> On 30 Mar 2019, at 10:39, Glenn Pereira <glennpereira at gmail.com> wrote:
>>>  
>>> Hi,
>>> Yes, sorry but I decided quite late in the process that we should add another day the following week as 3rd and 4th were very short notice. Please let us know if you are available on the 9th to interview Mr Jemerson and perhaps, to conduct 2nd interviews with chosen candidates earlier in the day.
>>>  
>>> We keep having the same discussion although we have already decided to talk about it face to face next week. Perhaps, we can discuss your role, commitment etc at the board meeting.
>>>  
>>> I do not mean any disrespect and I have explained why I think the current active directors should front the recruitment process.
>>> In fact, I am fully aware of the enormous contribution you have made towards sorting out all the problems at OWG over the last couple of years. But we have to look forward now and construct a board that can meet regularly, make decisions and take on roles and responsibilities. 
>>>  
>>> The next board meeting is usually planned at the end of a meeting so all present can participate in the process.
>>>  
>>> Cheers,
>>> Glenn.
>>>  
>>> From: family at fabris.co.uk [mailto:family at fabris.co.uk] 
>>> Sent: 30 March 2019 01:25
>>> To: Glenn Pereira
>>> Cc: Delia Covezzi; Peter Rose
>>> Subject: Re: Interviews
>>>  
>>> Glenn,
>>>  
>>> I understand that scheduling appointments it`s time-consuming and can be confusing….nevertheless we have never been asked (to both our email addresses) the Fabris' availabilities for the week of the 8th. We are always very keen to fulfil our board duties, but it is simply disrespectful to be considered the “replacement" of other directors. It is so disheartening to be on the receiving side of such a low standard of social interaction.
>>>  
>>> On another and related, topic, to keep planning all Board’s meetings around only a couple of directors' agenda could be quite frustrating for the other directors. Happy to discuss this topic at the next board meeting and to help to revise the Board schedule.
>>>  
>>> With reference to the two email addresses used, sorry if you got confused. As far as you and the OWG board members are concerned, both antonella at santini.co.uk and family at fabris.co.uk are used by the Fabris family, unless stated otherwise in the single email. I hope this clarifies the emails matter.
>>>  
>>> Regards
>>>  
>>>  
>>>  
>>> 
>>> 
>>> 
>>> 
>>> On 30 Mar 2019, at 00:09, Glenn Pereira <glennpereira at gmail.com> wrote:
>>>  
>>> Hi Antonella,
>>> Thank you for offering but I have already emailed that Delia and Peter will interview Mr Jemerson on the 9th. However, I am not certain whether Peter can be there and 3.45 is too late for me on that day, so maybe you can replace Peter if he is not available.
>>>  
>>> The first interviews should be a filtering process and two people can decide if someone is a reasonable possibility or not. When a candidate is considered to be a strong possibility I agree that it’s useful for as many of us as possible to see him, so I expect that all four of us will talk to the stronger candidates.
>>>  
>>> I’m sorry if you already sent me an email about Monday and Tuesday but, up till today, we hadn’t planned those days so it didn’t register with me. I still get so many emails that it’s easier to ask again rather than go through earlier emails trying to find something. In your case it is even more difficult as you use two different email addresses.
>>>  
>>> Cheers,
>>> Glenn.
>>>  
>>>  
>>>  
>>> From: family at fabris.co.uk [mailto:family at fabris.co.uk] 
>>> Sent: 29 March 2019 19:56
>>> To: Glenn Pereira
>>> Cc: Delia Covezzi
>>> Subject: Re: Steven Branch Interview
>>>  
>>> Hi Glenn,
>>>  
>>> Thank you for coordinating the candidates interview agenda.
>>>  
>>> It would make sense if each director could meet as many candidates as possible.
>>> As you are aware from my previous emails, on Monday, Tuesday and Wednesday I am around. Shall I interview Mr Jemerson? Maybe with Delia?
>>>  
>>>  
>>> Regards
> 
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