FW: One Warrington Gardens - Weekly Update

Tue Jan 16 13:24:57 GMT 2024

Good afternoon everyone,
As part of the cladding remediation consultants role, a weekly update will be sent advising the process and what happens next.
Please find below the update for week of 11.01.2024.

Project Administration
Terms and conditions have been agreed between ITBA and OWG.  The T&Cs are due to be signed and returned next week, but I have commenced working on the application in anticipation of receiving the T&Cs shortly.
 Application Submission Status
The application to the Building Safety Fund has numerous stages, which are outlined below.  Please refer to the below explanations in order to identify where we are in the process and what will happen next.

  1.  Eligibility

This is the initial stage and involves completing the initial eligibility submission, we are required to answer a 70 point online application.  These responses have been uploaded in draft and saved to allow the OWG board to review and confirm that they are in agreement with all the responses.  As soon as this confirmation has been made, I will officially submit the online eligibility questionnaire.  Once this is submitted, we will be contacted by the Building Safety Fund requesting some additional documents to supplement their review process.  This will include an FRAEW, plans, images of the building and confirmation of the height of the building.  We will provide this information to the BSF upon request.  The BSF will review the information and determine whether they consider the building eligible for funding.  If they deem us eligible, we will be invited to register on the GLA online portal to complete a full submission, and will be assigned a contact at the GLA to assist with the application.

  1.  Stage 1 – legal due diligence

This involves submitting details of the building, the lease, and the legal set up to establish whether the building is eligible legally to receive funding.

  1.  Pre-tender support

In order to carry out a full contract tender submission (as required by the BSF), we will apply for advance funding, known as pre-tender support or PTS.  The applicant is required to submit an estimate of costs for the project and advise the BSF how much money we will need now to progress the project to final approval.   There have recently been changes within the BSF as to how PTS is calculated and as such the requirements for this stage may well change in the coming weeks.

  1.  Stage 2 application – full works and costs

As soon as the PTS funding has been received, the applicant will instruct a project manager to proceed with a competitive tender.  This will likely take 3 months at least and will provide at the end a fully itemised works programme along with project costs.  This will be submitted to the GLA and reviewed internally, along with various appointment documents and key project information.  Once the GLA are satisfied with the information they have received, the project will be passed to a cost consultant for final approval.  The cost consultant is appointed on behalf of the BSF and is the party with the full and final authority to determine the funding that will be awarded to us.

  1.  FAB Approval

Once the GLA and cost consultant have interrogated the tender submission and stage 2 application, the project will be passed to DHLUC who will give the final approval at a Financial Approval Board meetings, which are held every fortnight.

  1.  Signing of Legal Documents

Once final FAB approval has been received, we will be provided with a set of documents which will need to be completed to allow the BSF to release funding to us.  We will work closely with solicitors at this stage to ensure that the legal documents are completed correctly.

  1.  Final accounts

At the end of the project, we will submit final accounts to the BSF and receive a final balancing payment to close out the project.

Next Steps

The following steps are to be completed in the coming week.

  1.  Sign and complete terms and conditions
  2.  Submit eligibility questionnaire online and wait for BSF to review and request additional information
  3.  Collate additional information from BSF and submit online.  The timescale for completing this action will depend on when the BSF request it.

 Kind regards,
Lynette

Westbourne Management
9 Spring St, London W2 3RA

Office:  0203 987 5050
Email:    lynette at wb19.co.uk<mailto:lynette at wb19.co.uk>

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Kiara Long   BSc (hons), MIRPM, QInstPa

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